Schedule Implementation & Training Meetings

Why Schedule These Meetings

• Getting off to a fast start is critical to success
  • Ideally – complete all 5 meetings in 5 weeks.
• Scheduling the meetings puts deadlines everyone’s tasks and activities
• Getting the meetings on everyone’s calendars “saves the date” against later events.

Meeting 1: Implementation Team Orientation – ASAP

• 60-90 Minutes
• Goal: Make sure Implementation Team is aligned and clear about responsibilities.
• Who Attends:
  • All Implementation Team members
  • Arena Success Group Guide – usually via remote conference

• Agenda
  • Captain explains why you are using Arena Success Group to create an Organization Success System.
    • Problems you plan to solve & will be accountable for.
    • Performance or Output you plan to change & will be accountable for.
    • Why your chose Arena Success Group
  • Captain Introduces everyone in the room (Usually this means meeting the ASG Guide)
  • Captain Explains Expectations
    • All Members
      • Come Prepared To Each Implementation Meeting –
        • Review the Guide for each meeting
        • Complete all Prerequisites for each meeting
      • Use the CREATE YOUR OSS – STEP-BY-STEP GUIDE
        • Watch all videos on all the linked pages.
        • Understanding is “Why” is very important.
      • Read “Implementer Emails” from Arena Success Group or You Guide
        • All ASG emails are recommended but not required
        • Implementer Emails are required.
    • Captain explains role of the Keeper
      • This is the “Manager” of the OSS.
      • Responsible for actually completing the plan and decisions of the Captain
      • IMPORTANT: Captain expects everyone on the team to give this person their full support and will enforce that expectation! 
      • Announce who is the Keeper if that is not already clear
      • Deliver each of these verbally and in writing if possible
        • Explain why you chose that person and what exactly they are responsible for.
        • Any particular performance improvements or outcomes they are accountable for.
    • Captain then goes to each team member
      • Deliver each of these verbally and in writing if possible
        • Explain why you chose that person and what exactly they are responsible for.
        • Any particular performance improvements or outcomes they are accountable for.
  • Schedule and/or Verify all remaining meeting dates & locations if not already completed
    • Meeting 2: DayMaster: 4 hours – Create First Daily Check-In Meeting
    • Meeting 3: FocusMaster: 4 hours – Create & Use Your FocusPlan including Primary Key Performance Indicators
    • Meeting 4: WorkMaster: 4 hours – Creating & Using Objectives – plan to improve them & create Objective Check-In Meeting
    • Meeting 5: Meeting About The Meeting: 1 hour – Improve the Daily Check-In Meeting created in Meeting 2:
      • Usually held 4 weeks after Meeting 2

Meeting 2: DayMaster: 4 hours Date:_____________ – Create First Daily Check-In Meeting

Meeting 3: FocusMaster: 4 hours Date:_____________ – Create & Use Your FocusPlan

Meeting 4: WorkMaster: 4 hours Date:_____________ – Creating & Using Objectives

Meeting 5: Meeting About The Meeting: 1 hour Date:_____________